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Names & Titles

Referencing names
Include the full name of a person the first time they appear in an article. Thereafter, use the person's last name.

Bob Smith is author of the new book. Smith wrote the book while on sabbatical.

Dr., Ph.D.
Use the title Dr. when referring to a doctor of medicine, dentistry, or veterinary medicine. Do not use it to designate doctor of philosophy (Ph.D.)

Dr. Smith is a skilled surgeon.
Jane Smith, Ph.D., spoke about her research in early French history.

Job titles
Capitalize all job titles when used before a name or in lists and programs. (Exception: Do not capitalize such titles in the text when they follow the name.)

Fr. Jonathan Defelice, O.S.B., president of Saint Anselm College...
Professor Bob Smith, is chair of the Biology Department.

Unofficial titles
Do not capitalize unofficial titles preceding the name.

The writer Robert Frost...

Job titles that stand alone or in apposition
Do not capitalize titles standing alone or in apposition.

The president of Sun Microsystems is scheduled to speak at the conference.
Contact the dean of students for more information.

Abbreviated job titles
Abbreviate the following titles when they precede a name: Dr., Mr., Mrs., the Rev., Fr., and all military titles. Do not use them in combination with any other title or with abbreviations including scholastic or academic degrees.

Bob Smith, Ph.D., not Dr. Bob Smith, Ph.D.
Lily Smith, M.D., not Mrs. Lily Smith, M.D.

Do not abbreviate assistant and associate when used in a title, such as assistant professor of history.

Publication Titles
The titles of books, essays, plays, musical compositions, motion pictures, pamphlets, radio and television programs, and songs, should all be placed in italics.

Of Mice and Men
America the Beautiful
NBC's Meet the Press

The titles of newspapers, journals, newsletters, and magazines should be italicized.

The Union Leader
Newsweek