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Planning your function

The following guidelines will assist you in securing your preferred facility, planning your function, and coordinating a successful event.
1. Facilities Reservations
6. Meal Service
2. Planning your Function
7. Specialty Linen and China
3. Short Notice Event Charges 8. Equipment on Loan
4. Guest Count Guarantees 9. Deliveries/Pick-up
5. Cancellations 10. Removal of Food

Facilities Reservations

Prior to arranging catering needs, please contact the Events Management office at (603) 222-4270 to schedule the date and location of your function.

Planning Your Function

Advance planning is the key to the success of any event. The earlier you start the planning process, the better our department can serve you. To arrange for catering services, contact the Dining Services catering office at 603-641-7236.

We ask that you contact us at least 10 business days in advance of your event. For larger events of 100 guests or more, we require 20 business days.

Please keep in mind that although we will always try to accommodate last minute requests, we cannot guarantee provision of service on short notice.

Short Notice Event Charges

The following charges will be applied accordingly for events booked less than:

  • Four business days: 10% added to total bill
  • Two business days: 20% added to total bill
  • One business day/24 hours: 30% added to total bill

Note: The day of the function is not included in calculating the time frame.

Guest Count Guarantees

Guest counts must be confirmed three business days prior to an event.  For groups over 100 or events with special menus a final count guarantee is needed five business days prior to an event.

The final bill will reflect the last guarantee or the number served, whichever is greater. If a guarantee is not provided, the last estimate given becomes the guaranteed count.

Cancellations

Cancellations must be made three business days prior to the event. Cancellations less than three full business days will result in charges to cover costs incurred.

Meal Service

Breakfast, luncheons, dinners, and receptions are planned for a two hour service period. Dining Services will determine staffing needs based on the size of the group, menu, style of service, event time frame, and the logistics of the space. If the event extends beyond the function's alloted time, additional labor will be charged. The attendant rate is $12.00 per hour, per service person.

Function set-up includes linen and skirting for food and beverage tables. Additional tables, such as conference, registration, award tables, etc., are subject to additional charges.

All meals served outside Davison Hall include earth-friendly disposables at no additional charge.

Upscale plasticware is available upon request.

Specialty Linen & China Rental

Dining Services will coordinate renting specialty linens, china, tables, chairs, and any other items that we cannot provide in-house for our clients. The total rental bill (including all shipping/delivery charges) plus a 10% handling fee, will be applied to the final bill to coordinate this service.

Equipment on Loan

Air-pots, chaffers, coolers, skirting, etc. are the property of Saint Anselm College's Dining Services. Any equipment on loan is subject to charge. Damaged or unreturned equipment will be subject to replacement charges. All equipment must be returned within 24 hours of usage.

To reserve a BBQ grill for an outing, please contact the Events Management office at 603-222-4270.

Deliveries/Pick-Up Orders

  • Monday to Friday- 7.00 a.m. - 5:00 p.m.
A delivery charge of $20.00 will be applied to orders of $150.00 or less. Should your order total more than $150.00, a 15% charge will be applied to the bill.
  • Monday to Friday- before 7:00 a.m. or after 5:00 p.m.
A delivery charge of $30.00 will be applied to orders of $150.00 or less. Should your order total more than $150.00, a 20% charge will be applied to the bill.
  • Saturday/Sunday Deliveries

There is a $375.00 minimum for all weekend orders that require delivery, in addition to a 20% delivery and set-up fee.

  • To avoid a delivery charge, you may pick up your order. However, pick-up orders are limited to beverages and cold items only.

Removal of Food

In accordance with New Hampshire State Health Code regulations and catering industry standards, guests may not remove food from the function site.

Required Information

The following information is required to arrange a function:

  • Contact and Billing Information
  • Event Date & Time
  • Location
  • Approximate Guest Count
  • Menu Selection
  • Type of Function
  • Table Set-Up & Linen Needs