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Principal Investigators of Sponsored Programs

Research and other sponsored program activities are supportive of Saint Anselm College's broad educational mission and are thus conducted under the responsible control of the College's full-time tenure-track faculty. Principal Investigators (PIs) (also sometimes referred to as Project Directors) of externally funded projects are normally required to be members of the full-time tenure-track faculty.

The Vice President for Academic Affairs must approve each proposal for an externally sponsored program by signing the Proposal Review Form, and, by doing so, are indicating their approval for the PI to undertake the project. In certain instances, it may be appropriate for individuals who are not members of the full-time tenure-track faculty to serve as PIs (e.g., adjunct or contract faculty). If the PI of a proposed project is not a member of the full-time tenure-track faculty, the signatures of the Chair and Dean on the Proposal Review Form also indicate their approval of the person serving in that capacity for that project, after having carefully considered the pertinent issues, including but not limited to:

  • Grants are awarded to the college, not to the individual. If the PI, for whatever reason, is no longer available, able, or willing to carry out the work of the grant, the college would need to identify another qualified individual to put forward to the sponsor as a possible replacement PI.
  • PIs have fiscal oversight of the grant fund, which includes responsibility for approving expenses and signing time sheets and/or effort reports for employees paid from the grant.
  • Sponsors typically require a variety of reports throughout the award lifecycle, including financial and technical reports. The completion of the reports is the responsibility of the PI. The college must be certain that any technical reports can be completed should a PI become unavailable to do so.

In the event that a non-tenure track faculty member is approved to serve as a PI on a grant, an appropriate Co-PI must also be named who is a full-time tenure-track faculty member (or a full-time administrator, where appropriate, such as a Chair, Dean, or Assistant Dean).

Some externally funded programs are clearly of an administrative, as contrasted with an academic or scholarly, nature and should be headed by a full-time staff member. In this case, the appropriate vice president also indicate their approval of the individual serving as PI by signing the Proposal Review Form.

Visiting graduate students, post-docs, and faculty generally do not serve as PIs or Co-PIs. In some cases, an externally funded program may require that one of these individuals be listed as a PI or Co-PI, or there may be another legitimate cause to consider a waiver of this restriction. In such cases, the Office of Sponsored Programs and Research should be contacted well in advance of the proposal deadline so that the case may be discussed and considered with the appropriate college personnel. It should be noted that any PI, Co-PI, or investigator is bound by all Saint Anselm College policies throughout the life of any award.

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