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EBSCO Alerts User Guide

Saving Searches


1.  Click the Search History/Alerts link and then click Save Searches/Alerts. The Saved Search/Alerts Screen appears. If you have not signed in to My EBSCOhost, you will be prompted to do so.

2.  Enter a Name and Description for the search. (For example, mysearch1)

3.  In the Save Search As field, select one of the following:

  • Saved Search (Permanent)
  • Saved Search (Temporary 24 hours)
  • Alert - If you selected Alert, additional fields are available. For more information, see Saving a Search as an Alert.

4.  To save the search, click Save; otherwise, click Cancel. You are returned to the Search History/Alerts Screen.

You can retrieve your saved searches and alerts and edit and reuse them.

 


Retrieving Searches


1.  From the Search History/Alerts tab, click Retrieve Searches.

2.  If you have not already logged into your personal account, you will be prompted to log in. Enter your user name and password; or click Cancel and return to the Search Screen.

3.  To retrieve a search from the Saved Searches & Alerts List, click on the Save Search link. If you currently have search history open, you are prompted to save your current search. If you proceed without saving, the retrieved search appears and your current search is cleared.

4.  You are returned to the Search Screen. The Search History box now includes all information for the search you retrieved. All search counts are replaced with question marks. When you view the results (by clicking on a link in the Results column), a new search is launched and its results are added to the search history.

Note: The Search History/Alerts tab is always available from Advanced Search. If enabled by your library administrator, Search History may also be available from Basic Search.

 

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Saving A Search as an Alert


1.  From the Search History/Alerts Screen, click Save Searches/Alerts. The Saved Search/Alert Screen appears. If you have not already signed in to My EBSCOhost, you will be prompted to do so.

2.  To save the search as an Alert that can be automatically run, click the Alert radio button. The Save Alert Screen appears.

3.  Enter a Name and Description for the Alert.

4.  To run the Alert against a different database, select the Database from the drop-down list.

5.  To select how often the search will be run, from the Update Frequency drop-down list, select one:

  • Once a day
  • Once a week
  • Bi-weekly
  • Once a month (the default)

6.  To limit which articles are searched, from the Articles published within the last drop-down list, select one:

  • One month
  • Two months
  • Six months
  • One year
  • No limit (the default)

7.  In the Run Alert for field, select one:

  • One month
  • Two months
  • Six months
  • One year (the default)

8.  Select the Results format to use: Brief or Detailed.

9.  To limit EBSCOhost access to only the articles in alert (rather than the entire site), mark the checkbox to the left of this field.

10.  In the E-mail Options section, indicate how you would like to be notified. Select one:

  • E-mail all alerts and notices (the default)
  • E-mail only creation notice
  • No e-mail (RSS only)

11.  Enter your E-mail Address. If you are entering multiple e-mail addresses, place a semicolon between each e-mail address.

12.  In the Subject field, enter a brief explanation that will appear in the subject line of the Alert e-mail.

13.  Title - you can optionally enter a title for the e-mail. The default value for the Title field is: EBSCOhost Alert Notification.

14.  E-mail [From] address - Defaults to: EPAlerts@epnet.com. You can enter a different "From" e-mail address if desired.

15.  Select the E-mail format to use: Plain Text or HTML.

16.  To have your search string included with your results, mark the Include query string in results checkbox. To include the alert frequency, mark the frequency checkbox.

17.  When you have finished making changes, click Save.

 

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Setting Up a Journal Alert Via E-mail


1.  From the title's Publication Overview Screen, click the Journal Alert link. If you have not already signed in to My EBSCOhost, you will be prompted to do so.

2.  The Save Journal Alert Screen appears. The Journal Alert name, Date Created, and Database name are automatically filled in.

3.  In the Run Alert for field, select how long the journal alert should run:

  • One month (the default)
  • Two months
  • Six months
  • One year

4.  Select the Results content - indicate whether you want to include: Link to TOC page on EBSCOhost or Article links embedded within the results.

5.  Select the Results format (if including Article links): Brief or Detailed.

6.  To limit EBSCOhost access to only the articles in the alert (rather than the entire site), mark the checkbox to the left of this field.

7.  In the E-mail Options section, indicate how you would like to be notified. Select one:

  • E-mail all alerts and notices (the default)
  • E-mail only creation notice
  •  No e-mail (RSS only)

8.  E-mail Address - to be notified by e-mail when a new issue is available, enter your e-mail address. If you are entering multiple e-mail addresses, place a semicolon between each e-mail address.

9.  Subject - enter a brief explanation that will appear in the subject line of the Journal Alert e-mail.

10.  Title - you can optionally enter a title for the e-mail. The default value for the title field is: EBSCOhost Alert Notification.

11.  E-mail [From] address - defaults to EPAlerts@EPNET.COM. You can enter a different "From" e-mail address if desired.

12.  Select the E-mail format to use: Plain Text or HTML.

13.  To have your search string included with your results, mark the Include query string in results checkbox.

14.  When you have finished making changes, click Save. You will be returned to the Publication Details Screen. A message is displayed that indicates a journal alert has been set for the publication.

 

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Setting Up a Journal Alert Via RSS Feed


1.  After running a search, click on the "Create alert for this search" link above the Search button.

2.  Copy the link next to the Syndication Feed label.

3a.  If you use an RSS aggregator: paste this link into your feed aggregator program (e.g., Google Reader, Bloglines, or another such program), following the instructions provided by that program. When you open your aggregator, you will see a list of all new titles in the database that meet your search criteria.

3b.  If you don't use an RSS aggregator, you can save your search as a "live bookmark" in the Firefox browser. Within Firefox, click on the Syndication Feed link from step 2. At the top of the page, indicate that you want to subscribe to this feed using "Live Bookmarks" and click Subscribe Now. When you check this bookmark, you will see a list of all titles in the database that meet your search criteria.

 

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