Standing Orders: Analytic vs. Series

Instructions:
     When cataloging standing orders, there have sometimes been questions about whether or not to analyze a series.
        For the most part we follow Library of Congress' practice.  Check the authority record for the series to see if it is analyized or not, traced or not, classed or not.  This information is in the 644 field $a, 645 field $a, and 646 field $a: (also see Concise Authorities Series formats online)

 01 ACODE1:         02 ACODE2:         03 ASUPPRESS:
 04 001     n  42018561
 05 005     19840322000000.0
 06 008     830318n| acazaaaa|          |n ana      nz n
 07 010     n  42018561
 08 040     DLC|cDLC
 09 050     RT1|b.N77
 10 130   0 Nursing clinics of North America
 11 642     v. 16, no. 2|5DLC
 12 643     Philadelphia|bSaunders

 13 644     n|ditems processed after Oct. 31, 1983|5DLC
 14 644     f|ditems processed before Nov. 1, 1983|5DLC
 15 645     t|5DLC
 16 646     c|5DLC
 17 670     Symposia on respiratory care, 1981

644 - SERIES ANALYSIS PRACTICE (R)
A code that indicates a specific organization's analysis practice for a series named in the 1XX field of an established heading record for a series. The volumes/dates and/or the institution/copy identification to which the practice applies may also be present.
$a - Series analysis practice (NR)
    f - Analyzed in full
    p - Analyzed in part
    n - Not analyzed
$b - Exceptions to analysis practice (NR)
A statement identifying those items in the series to which the analysis practice code contained in subfield $a does not apply.
$d - Volumes/dates to which analysis practice applies (NR
A statement that is used only when the data contained in subfield $a does not apply to all items in the series. Applies to: may be generated for display.

Ü010    n  86848576
Ü040    ICU ßc ICU ßd DLC
Ü005    19860919154833.1
Ü130  0 Sanitary Commission (Series)
Ü410 1  United States. ßb Sanitary Commission. ßt Medical and surgical monographs ßw nna
Ü410 1  United States. ßb Sanitary Commission. ßt Sanitary Commission (Series)
Ü640 1  1861 / A
Ü643    New York ßb Printed for circulation by the Sanitary commission

Ü644    f ß5 DLC ß5 ICU
Ü645    t ß5 DLC ß5 ICU
Ü646    s ß5 DLC ß5 ICU

Ü670    LCCN 12-29716: New York Academy of Medicine. Report on military hygiene and therapeutics, 1861 ßb (hdg.: [United States] sanitary commission. [Medical and surgical monographs])

645 - SERIES TRACING PRACTICE (R)
A code that indicates a specific organization's tracing practice for a series named in the 1XX field of an established heading record for a series. The volumes/dates and/or the institution/copy identification to which the tracing practice applies may also be present.

$a - Series tracing practice (NR)
t - Traced as a series added entry
": Traced" may be generated for display.
n - Not traced as a series added entry
": Untraced" may be generated for display.
$d - Volumes/dates to which tracing practice applies (NR)
A statement that is used only when the data contained in subfield $a does not apply to all items in the series. Applies to: may be generated for display.
>$5 - Institution/copy to which field applies (R) See Control Subfields
$6 - Linkage (NR) See Control Subfields
$8 - Field link and sequence number (R) See Control Subfields

646 - SERIES CLASSIFICATION PRACTICE (R)
A code that indicates a specific organization's classification practice for a series named in the 1XX field of an established heading record for a series. The volumes/dates and/or the institution/copy identification to which the classification practice applies may also be present.

$a - Series classification practice (NR)
c - Volumes are classified as a collection
: Classified as a collection may be generated for display.
m - Volumes are classified with main or other series
: Classified with main or other series may be generated for display.
s - Volumes are classified separately
No classification number is assigned to the series because each volume in the series is classified separately. : Classified separately may be generated for display.
$d - Volumes/dates to which classification practice applies (NR)
A statement that is used only when the data contained in subfield $a does not apply to all items in the series. Applies to: may be generated for display.
$5 - Institution to which field applies (R) See Control Subfields
$6 - Linkage (NR) See Control Subfields
$8 - Field link and sequence number (R) See Control Subfields

    In cases where local policy differs from LC policy, a local note (field 945) is made in the authority record in the local system.

    Currently, if a standing order has a series record, a checkin record is attached to the series, and the checkin is kept suppressed.  In the future, it is hoped that these checkin records will be unsuppressed.  In the public display, this would allow patrons to view holdings easily without having to scroll through screens of item records to see if we have the item they need.


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