Students often have questions about the lottery process. Below are the most common questions students have, and the corresponding answers.
I am an incoming freshman. Do I have to participate in lottery?
Incoming freshmen do not participate in the Housing Lottery; they are housed over the summer in the first year areas. The students who participate in Lottery are current residents who have submitted their deposit on time. This year's participants are any deposited students from the graduating classes of 2015, 2016, and 2017.
Where can I live?
Your group or roommate(s) will be able to choose from all available spaces at the time your selection number is called. You may participate on the day associated with the number of students in your group.
There will be buildings and spaces that you will not be allowed to select. Some spaces will be marked for freshmen; others specifically marked for males or females. Joan of Arc, Alumni Streets and Dominic Hall will be exclusively for freshmen residents (under 21).
How do I participate in Housing Lottery and Room Selection?
All students planning to live on campus are required to pay a $300 Room Reservation Deposit for the next academic year. This deposit functions as a RESERVATION for a room on campus. It does not guarantee where, but that you have reserved on-campus housing. In addition to the deposit, you must fill out and hand in your Room and Board Contract Card. Both the non-refundable $300 room reservation deposit and Room and Board Contract Card must have been received by the Office of Residential Life and Education by February 14, 2014.
How is my selection number generated?
Each student will receive his/her own selection number. All selection numbers will be randomly assigned within each class. Selection numbers will be randomly generated by the Office of Information Technology. Your year of graduation determines your (i.e. senior, junior, sophomore) and thereby your Lottery number/grouping.
When do I select my housing for next year? How do I find out what my Lottery number is?
All students who deposit will receive their personal Lottery number via the college portal. In addition, the area outside of the Residential Life and Education Office—Alumni Hall will serve as the Room Selection Information Station. All room selection updates will be posted there as they are available.
Will there be Substance Free Housing available?
Substance Free Living requires the residents to refrain from any and all use of tobacco, alcohol and other drugs at all times. Substance Free Housing will be available in some pods of Holy Cross Hall. The number of rooms and/or pods of substance free are governed by the need seen by the number of applications for this type of housing.
How do I sign up for substance free living?
Substance Free Living has an application process with applications due in the Office of Residential Life and Education by Friday, February 28 by 4 p.m. Applications will be assessed and you will be notified directly as to your acceptance and room placement.
NOTE: Substance Free Living has a contract and occupants will be required to sign as to their understanding and intent in abiding by the rules/regulations for the area.
What if I cannot attend the Room Selection night that I’m assigned? What if one of my roommates cannot attend or is studying abroad?
If you cannot attend Room Selection day/night, you will need to fill out IN ADVANCE a “Housing Proxy Form” to designate someone to act in your absence and select a room. This signed proxy form should be brought with you to the Room Selection day/night. Those who have completed the required Apartment Application form are NOT required to have a proxy form. One individual can be a representative for an entire 3, 4 or 5 person apartment without a proxy form.
Anyone studying abroad or participating in the Washington Center Internship should have filled out a Housing Proxy Form before leaving campus. If not, he/she should do so prior to Room Selection, and it should be presented by the proxy the day/night of Room Selection.
Why didn’t I receive my Lottery number via the college portal? Why am I not on the list for Room Selection?
Only students who have paid the Room Reservation Deposit on time will be allowed to participate in Room Selection and given a Lottery number. If your name does not appear on the list, your deposit was not received by the Office of Residential Life and Education by the deadline of February 14th, 2014. Students putting in late deposits will receive lottery numbers on a space available basis.
What if I want to live in a single room? Can I live by myself?
The Office of Residential Life and Education anticipates about sixty singles in Holy Cross Hall and approximately thirty singles scattered across campus in other residence halls. Some singles will be occupied by students requiring medical accommodations and some reserved for RA staffing. The Room Selection night for single rooms will be on Thursday, April 3rd at 6 p.m. Numbers will be called from the lowest to the highest until all singles are filled. After that, we create a singles wait list in number order—male/female.
What if I would like special consideration for a particular room/apartment on campus or have medical condition that would require possibly a living space accommodation?
Students requesting special consideration or a medical accommodation should fill out the appropriate paperwork available in the Office of Residential Life and Education called Alternate Housing Process. These forms must be submitted by the deadline of February 28th to our office for consideration before Room Selection time. A student with a special request is required to provide documentation to support his/her request (i.e. doctor’s note as appropriate, etc.) and should do so each year.
Medical and special accommodation requests that are approved (as well as those approved for Substance Free Living) will be assigned by the Office of Residential Life and Housing BEFORE Room Selection. Housing assignment notifications will go out the week after applications are due and will have your housing assignment in it.
Unless contacted by Wednesday, March 12th by 4 p.m., we will assume your assignment is complete and you will be assigned that room in our Housing system. You will not be permitted to participate in any more Room Selection applications or attend more Room Selection nights. If you choose to NOT accept the assignment and do contact us appropriately, you will need to continue to participate in the Lottery/Room Selection process.
What if I will not be here in the Fall semester? I plan to study abroad. Can I hold a space in a room until Spring semester?
No, you may not hold a space in a room while you are not residing there. Every attempt will be made to accommodate your room request when you return in the Spring semester. You should contact the Office of Residential Life and Education during the Fall semester to make arrangements for your return to housing.
What if I want to change my room after selection?
Students interested in a room change may submit a Room Change Request form to the Office of Residential Life and Education after the completion of the Room Selection process. Room changes will be accommodated on a space available basis. Any requests that have not been honored by August 1, 2014 will become void. Students interested in a room change after that date should renew their request in writing on a new Room Change Request form.
What are some of the housing options and hall designations?
Please see our Virtual Housing Tour for a comprehensive list of the various housing options available for housing lottery. You can also refer to our downloadable Housing Lottery Information Packet for additional information.
I don’t think I understand this process; How can I find out more information?
You may also contact the Office of Residential Life and Education in Alumni Hall, or e-mail: firstname.lastname@example.org, or you may call 222-4006 to schedule an appointment.