Student Organizations

Constitution of the Saint Anselm College History Society

Ratified March 20, 2000


Article I—Name

This organization shall be known as the Saint Anselm College History Society.

Article II—Purpose

A.  The purpose of this organization shall be to foster the appreciation of history and encourage its study as a discipline at Saint Anselm College. This organization also dedicates itself to active cooperation with the faculty of the History Department and Phi Alpha Theta, the history honorary society.

B  Among the usual ways in which the Society accomplishes its purpose are the following: sponsoring and co-sponsoring field trips, movies, and lectures; participating in Black History Month and Women's History month activities; sponsoring a reception for new history majors and new history faculty at the beginning of the academic year; sponsoring a review for comprehensive exams for seniors; sponsoring faculty presentations on current research.

C.  At the end of the Spring semester, the Society hosts a reception, preferably in the President's Dining Room. This reception is to honor the achievements of faculty and Society members in general, as well as serve as a farewell party for any retiring or departing faculty members.

Article III—Membership

A.  All enrolled students at Saint Anselm College are eligible for membership in this organization.

B.  All History Majors are automatically members of this organization.

C.  Students become voting members upon payment of annual dues (payable in the fall term, with payment accepted up to the beginning of March), as set by the membership of the Society.

Article IV—Faculty Advisor

A.  The faculty advisor of the History Society shall be appointed by the History Department faculty.

B.  When possible, the faculty advisor should be present at all meetings, both of the general membership and of officers, and may participate in discussions, but is ineligible to vote. In other cases, the President and Secretary are responsible for keeping the faculty advisor informed of Society actions.

C.  The faculty advisor is responsible for overseeing and validating the Society's elections of officers and nominations for the Senior History Student Award.

D.  The faculty advisor may call meetings, when necessary.

E.  The faculty advisor may propose ideas for discussion or programming.

F.  The faculty advisor should check all official correspondence, and receive a copy of such correspondence.

G.  The faculty advisor is the delegated custodian of all History Society paraphernalia, records, etc.

H.  The faculty advisor is to inform the membership and officers of infractions of the History Society's constitution or by-laws, as well as of Saint Anselm College policy.

I.  The faculty advisor will possess a veto authority over History Society decisions which violate Saint Anselm College policy.

Article V—Officers

A.  Five officers are elected annually by the voting members of the Society. They are, listed in seniority: President, Vice-President, Secretary, Treasurer, and Community Service Representative. Collectively, these officers shall constitute the Executive Committee of the Society.

B.  The election of officers shall take place at a meeting during the last three weeks of March.

C.  The officers shall be elected in individual balloting by an absolute majority vote of those voting members present at the meeting. Seniors are ineligible to vote in elections of officers for the succeeding year.

D.  To be eligible for election as an officer of the Society, students must be College students in good standing and voting members of the Society. Those elected should be students who have shown an active interest in the Society while not officers, and who can be expected to take an active role in the future if elected. The new officers will be responsible for working with the Student Government Appropriations for the Society's annual appropriation for the following year.

E.  The officers are responsible for all the regular business of the Society, as well as any projects decided upon by the membership.

F.  The President is responsible for scheduling and presiding over all meetings. The President is also to serve as the Society's primary liaison to the History department faculty and oversee all internal matters of the Society.

G.  The Vice-President performs the duties of the President if that officer is incapacitated or unable to attend a meeting. The Vice-President is also responsible for taking attendance at meetings, reserving on-campus or off-campus facilities and coordinating any necessary services for Society functions, as well as supervising any other projects which the President may assign.

H.  The Secretary will attend to all correspondence pertaining to the working of the Society, shall keep an accurate record of meetings of the Society and transmit a copy to the Faculty Advisor, and shall maintain all of the Society's records, meeting minutes, etc. This officer will also be in charge of publicity for Society events.

I.  The Treasurer will account for and dispense the Society's money, and will be responsible for making an annual report of the Society's finances at the beginning of each academic year and the end of his or her term in office.

J.  The Community Service Representative will attend all Student Government Association Community Service Meetings, draw up Community Service Plans, and coordinate all phases of the Society's participation in these functions. This officer will also be in charge of procuring manpower for such occasions.

K.  Upon the advice and consent of the Faculty Advisor, officers who consistently fail to fulfill their specified duties may be removed from office following a majority vote of the other members of the Executive Committee.

L.  In the event of a resignation or other vacancies among the officers of the Society, a special election to fill the office shall take place at the next meeting. In the interim, the senior officer of the society may appoint, with the advice and consent of the other members of the Executive Committee and the Faculty Advisor, an interim officer from among the voting members of the Society.

Article VI—Meetings

A.  Meetings are held as often as needed and at the discretion of the officers. There will be at least one general meeting per semester.

B.  Meetings are to be announced to the membership at least two days ahead of the date of the meeting.

C.  Though officers may confer on and discuss administrative and programming matters without calling a meeting of the full membership, they shall not have the power to make new commitments for spending money outside of an announced meeting.

D.  Meetings attended by at least the majority of the Executive Committee and the faculty advisor shall constitute a quorum, competent to conduct all the business of the Society within the context of a meeting.

Article VII—Senior History Student Award

A.  Each Spring at the Honors Convocation, the History Department awards a prize to a graduating Senior history major who best exemplifies the qualities expected of a history student. Though any senior history major is theoretically eligible for this award, the award will only be presented to a student who has demonstrated excellence in his or her studies, as well as a dedication to the College's ideals of life and community service.

B.  Nominations for the award are made by the members of the History Society, at a general meeting called by the officers. At this meeting, voting members may vote for up to five names from a list of senior history majors. The results of the balloting will be tabulated under the supervision of the faculty advisor and the members present will be informed of the names of the five highest number of votes. In cases of ties, there will be run-off balloting among those students. Nominees will be determined on the basis of pluralities within the top five.

C.  Final selection of the recipient of the award is determined by the faculty of the History Department.

Article VIII—Amendments

A.  Amendments to the Society's Constitution and By-Laws may be made as needed. Any voting member of the Society may propose such amendments.

B.  Proposed amendments are to be submitted to the Society's Executive Committee and the faculty advisor.

C.  The Society Secretary will inform all Society members of proposed amendments in due time for the next Society meeting.

D.  All amendments to the Constitution or By-Laws must be ratified by a 2/3 vote of the voting members present at the meeting.

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